2013 Edgar Allan Poe Awards Entry Forms (for works published in 2012) Please read submission informationfor complete information. Entry Procedure and Forms With the exception of the Robert L. Fish and Mary Higgins Clark awards, a work can be submitted to only one Edgar® committee. It is the responsibility of the publisher or producer to submit works to the appropriate committee. One copy of each eligible work must be sent to each member of the proper committee along with a copy of the submission form. In addition, only the submission form is sent to the MWA National Office. Contact the MWA National Headquarters for a list of the judges’ names and addresses: use our interactive response form . Do NOT include reviews or other promotional materials along with your entry. Do NOT contact the judges regarding this or any other submission (beyond sending the books). Contacting the judges directly might make this submission ineligible for consideration. Send the entry form (links to online forms below) to: MWA National Office 1140 Broadway, Suite 1507 New York NY 10001 A completed entry form is required for submission.
All works submitted for consideration must meet the requirements for Active Status membership as described in the membership guidelines. While the author does not need to be a member of MWA, the work itself must make the author eligible for active status. In addition, all publishers submitting work must be on MWA’s approved publisher list or otherwise qualify to be added to that list. If the publisher does qualify to be added to the list, they must contact the MWA national office to begin the vetting process. All requests must be approved by the national board before the final submission deadline. See the “Membership: Active Status” section for the details.
- Submit the form online
- Mail it to the MWA National Office, 1140 Broadway, Suite 1507, New York NY 10001
- Fax it to 212-888-8107
Works should be submitted by the publisher, but may also be submitted by the author or agent. There is no entry fee, and no limit to the number of entries from a publisher or an individual author. Deadlines We suggest that work be submitted on the following schedule to assist the judging committee. Meeting these deadlines is not a requirement for eligibility; however, it will greatly aid the judging process. We prefer that books be submitted on a monthly basis so that the judges have enough time to read all the submissions.
- For works published/released January 1 – March 31: Submit by March 30, 2012
- For works published/released April 1 – June 30: Submit by June 29, 2012
- For works published/released July 1 – September 30: Submit by September 28, 2012
- For works published/released October 1-December 30: Submit by November 30, 2012
- ONLY Books with a December publication date may be submitted in galleys.
Please Note: No work will be accepted after November 30, 2012. (This does not apply to works available only in December, such as television shows. All books must be submitted by November 30, 2012) Nominations are usually announced in the middle of January (on or near Edgar Allan Poe’s birthday) of the following year and the winners are announced at the annual Edgar® Awards Banquet, which takes place in New York City in late April or early May each year.
Ireland’s Magazine of Science Fiction, Fantasy and Horror,
is proud to announce
the Seventh International Aeon Award short fiction contest:
The Aeon Award 2012
Grand Prize: €1000
Second Prize: €200
Third Prize: €100
Plus guaranteed publication in Albedo One for the top three stories
as chosen by our esteemed Grand Judges
Ian Watson, Mike Resnick and Michael Carroll.
The First Place winner will also have the option of publication
in the Storywire section of the excellent Authorlink.com.
Times & Dates
The Aeon Award short fiction writing contest opens 1st January 2012, and runs for four rounds (or quarters) throughout the year. The submission deadline for the first round is March 31st, the second round June 30th, the third round September 30th and the final round November 30th. The final round is of two months duration, the rest of three months. Each round begins immediatelyafter the end of the previous round (i.e. this means you may submit at any time from 1st Jan to 30th Nov).
At the end of each round, the best short story submissions entered in the writing competition will be chosen by a panel of interim judges, comprised of the editorial team of Albedo One and shortlisted for the Aeon Award short fiction contest. The short stories chosen for shortlisting in each round will be announced on the homepage of the Albedo One website (www.albedo1.com) shortly after the end of each round, as the writing competition proceeds. The shortlist and final results will also be printed in Albedo One magazine for all the world to see.
At the end of the writing competition, shortly after Nov 30th 2012, the interim judges will choose the six highest-ranking stories from the competition shortlist. The top three winning stories will be chosen from these six stories by the Grand Judges. The decisions of the interim judging panel, and thereafter of the Grand Judges, are final. No correspondence can be entered into in this regard.
Submission Format & Addresses
Entries should be no more than 10,000 words (but there is no minimum word length) and must be typed, double spaced on one side of A4 (or U.S. equivalent) paper, and submitted by post to:
8 Bachelor’s Walk
Republic of Ireland
Alternatively, entrants may submit their short stories by e-mail to email@example.com. Submissions must be pasted within the body of the email. Attachments can not be opened for security reasons. Submissions must also clearly have the words “Aeon Award Submission” in their subject lines to prevent mislabeling as spam.
Receipt of email submissions will be acknowledged. If you have not received an acknowledgement three weeks after submitting by email, please send a query to this (firstname.lastname@example.org) alternative email address (your entry may have become lost along the way). Receipt of postal submissions will also be acknowledged (if an email address is provided in the cover letter) but the timeframe for acknowledgement depends upon when we receive the entry by post.
Multiple entries are allowed throughout the period of the competition. All short story submissions are judged anonymously by the interim and Grand Judges to ensure impartiality. You may submit any number of short stories, and have any number of short stories on the shortlist. Absolutely no prejudice is held against authors who have submitted more than one work of fiction, or with more than one shortlisted story.
Entries are allowed from ALL nationalities. Indeed, the judges are keen to see work from as many countries as possible. However, entries must be in the English language.
Story Rights & Conditions
Entries to the Aeon Award short fiction contest must NOT have been previously published in ANY format in the English language (if in doubt about eligibility, please do feel free to query us). Entries found to have been previously published in English will be disqualified from the competition. Short stories previously published in languages other than English are eligible to enter the competition. This is in line with our goal of promoting writers and writing in the speculative fiction genres from as many regions of the world as possible.
Short stories submitted to the Aeon Award writing contest in each round must NOT be submitted or published elsewhere in any format until the stories that have been chosen for the shortlist are announced on the Albedo One website after the end of each round. If your story has not been chosen for the shortlist after the round in which it was entered, you are then free to submit elsewhere.
Short stories that are chosen for the shortlist after each round must NOT be submitted or published elsewhere until the top six stories from the shortlist have been chosen and announced on the Albedo One website (normally in December of each year). Shortlisted stories found to have been submitted or published elsewhere before the announcement of the top six shortlisted stories will be disqualified from consideration in the competition.
Once the top six stories are announced, all other stories on the shortlist may be submitted or published elsewhere (i.e.absolutely all rights revert to the authors). Of the top six shortlisted stories, Albedo One retains the right, for a limited time, to publish these stories. Authors of these stories will be informed of whether their story will be published in Albedo One within amaximum of two months from the announcement of the top six shortlisted stories.
Of the top three stories (which are guaranteed publication in Albedo One), these must NOT be published elsewhere until after their publication in Albedo One (i.e. rights revert to the authors upon publication – for those concerned, Albedo One and the Aeon Award short fiction contest never, ever, claim permanent rights to your stories).
Payment Details & Options
All stories entered in the Aeon Award short fiction contest must be accompanied by a modest entry fee of €7.50 (euro).
Payment may be made securely and easily via the PayPal button above. Note, you do NOT need a PayPal account to use this option. PayPal accepts payment from all major credit and debit cards and is internationally recognised as a fast, easy and secure way to make online payments (see http://www.paypal.com).
You may use PayPal to pay for entries submitted by post or email. For entries paid by PayPal, please provide either your unique Transaction Id code (which will look something like 98B96318D4186023G) OR your unique Receipt Number (which will look something like 2494-4301-2019-0796) with your cover letter (be it for postal or email submissions). These numbers are provided to you by PayPal as you complete the payment process and allow us to verify that you have indeed paid the entry fee (which we have kept as low as is feasible, to ensure that the Aeon Award writing competition is accessible to as many people as possible).
Alternatively, for further alternative payment options (e.g. cheque, bank draft) please contact email@example.com
The €7.50 entry fee may also be paid in cash enclosed in the envelope with your short story submission.
Please be aware that we will check to see that the entry fee has been paid by one of the above means prior to reading your submission. The Aeon Award short fiction contest is intended to be open to as many people as possible, so if you have any queries or difficulties, please don’t hesitate to contact firstname.lastname@example.org and we will do our best to accomodate you.
We understand that entry rules to fiction contests or writing competitions can be intimidating and complex, so please do feel free to contact us at email@example.com. But before doing so, you may find an answer to your questions at the Aeon Award writing competition FAQ.